How Orders Made Simple Works
Run your kitchen. Not your inbox.
Orders Made Simple (OMS) lets hospitality teams place supplier orders, keep costs honest, and stay on top of margins - without spreadsheets, WhatsApps, or faff.
No marketplace. No middleman. No changing who you buy from.
You order from your existing suppliers; OMS makes the whole thing faster, cleaner, and cheaper to run.
OMS In Summary
Simply Your Restaurant Management Partner
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All your orders & suppliers in one place
Fewer mistakes, fewer “did you get this?” or "when is my order arriving?" phone calls.
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Invoices handled by AI
Invoice data captured automatically. Alerts to price changes, no more manual entry or guessing margins.
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Live, trustworthy data
Prices, quantities, allergens updated automatically - better menu decisions, easier stock takes, healthier margins.
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You keep your suppliers
We connect to them and send orders straight through.
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Ordering, Menu Costing, Stock Takes, Reporting
Orders Made Simple handles it all, automating with AI, allowing you to focus on the food and customer experience.
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"Orders Made Simple has made a MASSIVE difference to the operations of our business. It's a game changer!"
Why Operators Choose OMS
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Time back every week
Place orders on the go in minutes from one app - no jumping around supplier platforms.
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Lower food cost, less drift
AI checks invoices and flags price creep and discrepancies before they become margin leaks.
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Use your current suppliers
We connect you to the suppliers you already trust. No switching, no lock-in, no nonsense.
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Clear visibility on spend
Understand what you’re spending, with whom, and why — so you can negotiate with confidence.
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Works with accounting software (Xero etc.)
Keep finance tidy. OMS pushes the right data where it needs to go.
1) Connect your suppliers and build your recipes
You don’t join a marketplace and you don’t change who you buy from. Tell us who you order with; we set them up so your orders go straight to the right place on the supplier side. At the same time, build your recipes once (you only ever have to build them once). OMS links each ingredient to live supplier items and prices.
Benefits:
- Keep existing pricing and relationships (we integrate with the supplier)
- One place to order, track costings, and upload invoices
- “Set & forget” recipes tied to live ingredient costs - you do your recipe costing once, then OMS automates the rest
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2) Place and track orders in one platform
Ditch texts, calls, late-night WhatsApps and 12 different supplier apps on your phone... Build and send accurate orders from mobile or desktop in a couple of taps. Re-order favourites, build bespoke order sheets, and see statuses at a glance.
Benefits:
- Fewer mistakes and “oops we ordered twice” moments
- Faster ordering across all suppliers
- Clear audit trail for every order
3) AI reads invoices → GP%, stock & Xero sorted
Snap a photo or upload a PDF. OMS reads the invoice, matches items, and updates ingredient costs automatically. Your recipe costs and GP% update themselves in the background — no manual recalculations. If a price drifts or a quantity looks off, OMS flags it before it hits your bottom line.
Stock takes made easy:
Because OMS already has your orders and invoices, end of month you simply enter what’s left. OMS calculates usage, COGS, and variance for you.
Benefits:
- Connect Xero once.
- When an invoice is scanned, OMS attaches it to the matching order (or creates a new order record if you bought outside OMS).
- Then OMS posts the order, line-item data, and invoice into Xero automatically — with the right supplier, tax, and references — and keeps an audit trail your accountant will actually like.
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What this means week-to-week
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On Monday:
Reorder in minutes from bespoke templates or last week’s order - no supplier platform hopping.
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Midweek:
New invoice lands, you take a photo of it, OMS reads it. Then updates recipe GP%, and flags anything off.
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End of week:
See where money went (by supplier, site, or category) and spot trends early.
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Month-end:
Count what’s left; OMS does stock, usage, and COGS, then posts cleanly to your finance package.
Who Is Orders Made Simple for?
Independent Businesses
Independent restaurants, pubs, cafés with 3+ suppliers to manage
Multi-site operators
Who need visibility and consistency across locations
Finance Teams
Who want ordering and costs to flow cleanly into finance packages
Results you can expect:
- Hours saved every week on ordering and invoice admin
- Cleaner supplier comms and fewer fulfilment mistakes
- Tighter food cost thanks to automatic price checks and live recipe GP%
- Better leverage with suppliers because you can see and prove the numbers
(Exact results vary by venue, supplier count, and order volume - but the time and stress savings land day one.)
Why "no marketplace" matters
Marketplaces are great for browsing. They’re not great for protecting your margin or relationships.
OMS keeps you + your suppliers working directly, with all the control and accountability you need - minus the chaos.
- You keep your negotiated terms
- Suppliers receive clean, accurate orders
- You avoid middleman mark-ups and lock-in
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Data, support, and getting started
- Set-up done for you - we help connect suppliers and import your order guides & recipes.
- Human support - hospitality people who understand the chaos of service.
- Your data, your control - export anytime; we keep it private and secure.
Frequently asked questions
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Do I have to switch suppliers?
No. OMS connects to the suppliers you already use, so you keep existing relationships and pricing.
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Will suppliers actually receive the orders?
Yes - orders are sent directly to the supplier with a clear audit trail on your side.
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What happens with invoice price changes?
OMS reads invoices and updates item costs automatically. If something looks wrong, you’ll get a flag so you can challenge it.
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Does OMS do payments?
No - suppliers bill you directly. OMS focuses on ordering, invoice checking, stock, and cost control so your team stays lean.
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Do you integrate with accounting packages?
Yes - OMS works with Xero and many other platforms. If your platform isn't yet integrated, let us know and we can connect.
When connected, invoices are matched to orders (or a new order is created if needed) and posted to Xero automatically with the right details.
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How long does set-up take?
Most teams are up in days, not weeks. We handle supplier connections and help import your 'favourites'. We set up your team members and provide training.